ACCOUNTS PAYABLE SPECIALIST - MAINTENANCE DEPARTMENT

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Salary Range: $26.44 to $28.85/hour, equivalent to $55,000 - $60,000/year.

 

Corporate Overview:

Davinci Jets serves as a total resource for private aviation needs, including private jet aircraft management, and on-demand charter. Flying domestically and worldwide, Davinci Jets exceeds the expectations of elite clients, including Fortune 500 companies, and is in the top one percent in safety performance globally. Offering private air travel solutions that are flexible and customizable. Our mission is to ethically serve customers as their trusted partner and resource in aviation services.

The Opportunity:

The Company needs a proactive, results-oriented, highly effective, and hands-on Accounts Payable Specialist (“AP Specialist”) specifically for the Maintenance & Repair Operation business unit (“MRO”). Applicant must be willing to join our fast paced, high growth, entrepreneurial team and make an immediate impact. Applicant must embrace Davinci Jet’s core values of: Safety, Integrity, Innovation, Teamwork, and Stewardship and have a deep commitment to providing the best customer experience in private aviation. We are seeking a detail-oriented and organized AP Specialist to join our accounting team. The ideal candidate will be responsible for managing certain aspects of the company's accounts payable processes with the MRO, ensuring timely and accurate payment of vendor invoices, reconciling expenses, including oversight of expense reports within SAP Concur software, and maintaining accurate financial records. It is essential that the individual be an organized and a self-motivated individual that does not require significant oversight. In addition, the individual is required to have strong verbal and written communication skills with all levels of an organization.

 

Reporting Structure: 

The AP Specialist will report to the Financial & Operations Controller and have a dotted line to the Director of Maintenance, Parts Manager, and the Director of the MRO business. There are no direct reports that are required to be managed by the AP Specialist.

 

Responsibilities:

The AP Specialist will be responsible for the following:

• Three Way Match: Accurately reconcile vendor invoices to received parts & services using Corridor Aviation Service software.

• SAP Concur Expense Reports: Obtain vendor invoices & valid receipts, code charges & prepare expense reports on a timely basis.

• Customer Billing 

  • Using data downloaded from Corridor Aviation Service software, prepare an Excel report to identify all open work orders. Review these work orders for items that prevent the work order from closing and proactively work to resolve those issues. Close work orders that are completed & ready for billing.

  • Proactively manage billing to third parties and assist in collecting AR from third parties.

  • Reviewing work order pricing and adjust as needed based on provided matrix. ​

• Compliance: Ensure all accounts payable activities comply with company policies and accounting principles.
• Process Improvement: Identify opportunities for process improvement and work with the accounting team to implement best practices for efficient payables management. 
• Aircraft Times Input for Warranty Programs: Process aircraft warranty invoices and send invoices as part of month end closing process. 
• Work Orders: Open monthly work orders in Corridor. 
• Ad hoc projects and analysis as needed.

Qualifications:

• Education: Associate's degree in accounting, finance, or a related field preferred.

• Experience: Minimum three (3) to five (5) years of experience in an accounts payable or related accounting role. Experience in aviation related field is preferred. 

  • While highly desired, prior knowledge of the Corridor Aviation software is not a requirement for consideration. Training in this aviation-specific software will be provided. However, the candidate should possess a strong willingness to learn both the aviation business and the Corridor software. ​

• Technical Skills:

  • ​Proficiency in accounting software (e.g., SAGE Intacct, SAP Concur) highly desired. 

  • Proficiency in Microsoft Office suite of software, including Excel, Outlook, and Teams required. 

    • Excel skills to include: deleting/adding columns & rows, sorting data, filtering data, formatting data, and basic formulas such as AutoSum. ​

• Attention to Detail: Strong analytical skills with a keen eye for accuracy in a fast-paced environment.

• Communication Skills: Excellent verbal and written communication skills for effective interaction with vendors and team members. 

• Organizational Skills: Highly organized with the ability to manage multiple priorities and deadlines.

• Critical Thinking Skills: Able to apply logic and reason; ask questions if something doesn't "make sense". 

• Attitude: Must have the desire & aptitude to collaborate with maintenance team members on process improvement and establishing standard operating procedures. 

  • Proactive individual with high-level energy, self-direction, and motivation with a "get it done" approach and attitude. ​